Methods to Migrate Mac Outlook Data to PST

Methods to Migrate Mac Outlook Data to PST

Outlook for Mac is the first choice for professionals who manage & access their emails on the Mac system. There may be circumstances where users need to convert their Mac Outlook data to Windows Outlook-supported format, i.e. PST file.

In this guide, we will discuss how to migrate Mac Outlook data to PST format using the OLM to PST converter tool as well as the manual method. Whether creating a backup or switching to a Windows PC, all the methods mentioned in this post will surely assist you in reaching your goal.

So, let’s dig into the blog to know the complete info on transferring Outlook for Mac data to PST.

Manual Method – How to Migrate Mac Outlook Data (OLM) to PST?

Following the manual method can be lengthy and time-consuming as it involves exporting an OLM file from Outlook for Mac first and then converting it into the PST format. So here, we have broken it down into 4 steps so you can complete it easily. 

Step 1 – Exporting Outlook (OLM) File

Please Note: This step is optional as it helps you to back up your OLM data file. 

  • Launch Outlook on your Mac PC >> choose the Export option from the Tools tab.
  • Under the Export to Archive File (.olm) window, you have to choose the items that you need to export >> click Continue.
  • In the ‘Save archive file (.olm) dialog box, you have to specify the file name & location where you need to save it.
  • Now, Outlook will initiate exporting the chosen files. Once the process is over, click Finish.

After completion of these steps, you will get the archive .olm file at the preferred location.

Step 2 – Setting up the Gmail in Mac Outlook

Please Note: Before you follow this step, ensure you have an IMAP enabled in your Gmail account.

  • Launch the Mac Outlook application, then click on Outlook >> Preferences.
  • Next, in the Personal Settings, choose the Accounts option.
  • Under the Accounts window, you have to click the plus (+) sign in the bottom left corner. Choose E-mail from a dropdown menu.
  • Once prompted, enter your Google account (Gmail) login details >> click on the Add Account. This will add your Gmail account to an Outlook account.

Step 3 – Moving Mac Outlook Data to Gmail

  • In Mac Outlook, right-click on an added Gmail folder >> choose New Folder.
  • At this time, rename a folder >> go to File > Import.
  • After that, click on a mailbox folder that you need to export.
  • Then, right-click the items from a selected folder >> select the Move >> Choose Folder.
  • Now, locate a Gmail folder from the list >> click Copy.
  • This will ensure that all your OLM file data is added to a new Gmail folder

Step 4 – Exporting OLM File from Gmail to Outlook PST

  • Launch Outlook application on Windows.
  • Then, configure the same Google account that you’ve set up in Mac.
  • Next, go to File tab then click on Open & Export option >> Import/Export.
  • Select Export to a File option from Import and Export Wizard.
  • Choose Outlook Data File (.pst) >> click Next button.
  • Now, choose a Gmail folder that holds OLM file data >> click “Next”.
  • Select the location of the Outlook data file (.pst) >> click Finish button. Now, your OLM file will now get successfully exported to .pst file.

Why You Should Not Rely On Manual Method?

The various drawbacks of the manual trick are conferred below: –

  1. Lengthy process and time-consuming.
  2. Impossible to export Outlook for Mac data to PST in bulk.
  3. Need Gmail configuration.
  4. Require technical skills or technical support
  5. There is a huge possibility of loss of data integrity.

To overcome these limitations, you should go for the third-party OLM to PST Converter software mentioned in the next section.

Go For Sophisticated OLM to PST Converter Software

For direct and quick resolution, you can try the Stellar Converter for OLM tool. It is one of the top-rated programs that can make the OLM to PST conversion prsocess substantially easier. 

This feature-loaded tool can convert the OLM file carrying contacts, emails, calendars, tasks, notes, journals, etc. to an Outlook-compatible format.

Steps to use this software

Step 1- Launch Stellar Converter for OLM tool. Then, click on the ‘Browse’ option if you know the location of the file. But if you don’t know the file location, click Find.

Step 2- Once selected the .olm file, simply click on the Convert

Step 3- After completion of the conversion process, the software will show the preview of all the mailbox components of OLM file.

Step 4- At this time, save your converted OLM file to the wanted format – PST. Here select the “Save as PST” option.

Step 5- Choose “Save each mailbox for Individual PST” or “All mailbox in a single PST” option on the ‘Save File Option’ screen.

Step 6- Choose the Destination Path to save the converted .pst file.

Step 7- Wait until the selected mailbox is saved at the chosen location successfully.

Key Features:

  • Converts large-sized OLM files effortlessly
  • 100% Safe & Secure to Use
  • Supports Microsoft Outlook 2021, 2019, & earlier versions
  • Displays preview of the emails, contacts, notes, tasks, and calendars.

All you need to do is to download and install the Stellar converter for OLM software on your PC to convert OLM to PST in no time with less effort.

Summing Up

After reading this blog, you will be able to successfully migrate Mac Outlook data to PST format. You can follow the manual steps to get your job done for free. However, the manual procedure can be time-consuming & require technical support. For instant resolution, go for the third-party OLM to PST converter tool. It will execute the tasks quickly & provide satisfactory results to you.  

Thanks for Reading :)

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Methods to Migrate Mac Outlook Data to PST

by Mohit Rajora time to read: 4 min